General Data Protection Regulation (GDPR) Policy
The Hemel Hempstead bowls club has a legal and moral duty to protect the data of their members. Many points of the GDPR already apply under current data protection laws. The GDPR became enforceable from 25th May 2018. It replaces the Data Protection Act 1998 and covers the storage and use of ‘Personal Data’. Personal data is defined as any piece of personal information that can be used to identify an individual, either directly or indirectly.
This includes information such as an individual’s: • Name • Telephone Number • E‐mail address • Date of birth • Health information • Location data • Online identifier e.g. IP addresses or cookies, and information regarding internal or external matches such as fixtures, association matches, county, or national matches. This is not a fully inclusive list as there may be additional matches or bowling tours.
GDPR will apply across most of Europe and will be unaffected by Brexit.
In terms of sharing data with other members contact details; name, email address, telephone number and address data are subject to member’s consent. This is agreed via the membership application form. Members are also asked to confirm via the application form that any photos taken whilst attending bowling or other activities at the club may be used within the club or for external promotion of the club. No other sensitive information is shared without separate agreement.
We align the GDPR policy to Bowls England and government advice.
The membership master list is held and maintained by the club treasurer and secretary, or club acting treasurer and secretary.
We will send circular emails by blind copy to members. For members without an email address the information will be supplied to them via hard copy.
We will not share member’s information with third parties without their informed consent.
We will ensure that parents or official guardians accept receipt of information on behalf of children (aged under 18) In accordance with Bowls England’s Safeguarding Bowls Policy.
We will delete members information should they leave the club.
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